XERO - PEPPOL
What is Peppol e-invoicing?
Peppol Electronic invoicing (or E-invoicing) is the ability to send an invoice digitally between the accounting systems of business suppliers and buyers. Unlike sending a PDF file or online invoice via email, the invoice is automatically sent to a buyer’s accounting system through a secure network. So there’s no need for the business to manually handle the invoice. It also works if the two accounting systems are different because an international standard (Peppol) allows these systems to ‘speak’ to each other.
What does this mean for business owners like me?
1. Invoices won’t get lost in the mail
E-invoicing ensures invoices are received directly in the other party’s accounting system, so they won’t get lost in the post or in your customer’s email folder.
2. Less admin work = more time saved
When you use Xero’s Peppol- ready online accounting software and register on the Peppol network, the e-invoices you receive appear automatically as a draft bill, in Xero, for you to approve. This eliminates the need for manual data entry, and reduces the risk of errors.
3. Get paid faster
When you make it easier for your customers to pay you by using E-invoicing and issuing invoices with Xero’s online invoicing feature, you can get paid faster. Xero customers that issue online invoices (and include a payment option) enjoy a 43% reduction in average debtor days from 2015 to 2018 (Source: Xero internal data).
How do I sign up for E-invoicing
Follow these simple instructions to sign up to the Peppol network, and send & receive invoices.
Other Xero features that will simplify your business
Direct bank connections
Xero connects with major banks like DBS, HSBC, OCBC and UOB in Singapore so your transaction data gets sent directly from your bank into Xero.
800+ third-party apps
Payroll, HR, inventory, time tracking, expenses and more all integrate with Xero.
IRAS tax compliant
Make life simpler with automatic GST F5 calculations for easy IRAS filing.
Frequently asked questions
Peppol appears to be 'European-based'. How will this apply to Singapore?
Originating from Europe, Peppol is also being adopted in markets beyond Europe. Peppol is in use in 28 countries in Europe plus Australia, Canada, New Zealand, Singapore and USA with Peppol Authorities placed in 13 countries. Currently, there are OpenPeppol members in 34 countries in total. OpenPeppol has certified Access Points in 26 European countries plus Canada, Singapore and USA.
Does E-invoicing mean online invoicing?
Do I need to install anything?
No, there is no installation required. You'll only need to connect your Xero account to our E-invoicing partner, Storecove, to start sending invoices on the Peppol network - just follow these simple instructions.
Is E-invoicing free?
Yes, it is free to use E-invoicing and no additional fee is required on top of your Xero subscription.
How do I sign up for E-invoicing?
You’ll just need a Xero subscription! Then follow these instructions to connect your Xero account to our E-invoicing partner, Storecove, to start sending invoices on the Peppol network.
Are there any changes to my current Xero workflow to send/receive invoices?
Do I need to register on Peppol even if I am just receiving E-invoices but not sending?
Yes you will need to register on the Peppol network to receive e-invoices from your suppliers/vendors - just follow these simple instructions.
Is my E-invoice secure?
The security and integrity of the data exchanged through the Peppol network rely on encrypted transport using SSL and additionally a Public Key Infrastructure (PKI). This ensures that only parties with valid digital certificates can communicate on the Peppol network.
Will the Inland Revenue Authority of Singapore (IRAS) be able to access my E-invoices?
No, IRAS is not able to access your invoice under current regulation. However, you do need to comply with any applicable IRAS tax regulations.